South Anchorage Boys Basketball Booster Club (SABBBC)

Full Membership Meeting

May 13^th, 2010

Minutes

Members in Attendance:

Matt Evans, Jill Meszaros, Suzanne Cole, John Lorec, Bejean Page, Adrea Lujan, Brynie Stringer, Deanna Deitz, John Weir, Carole Manvel, Mike & Krystal McGinnis, Gary Marciniak, Andre Morgan, Enrique Morgan, Carol McKinney, Andie Hobbs, Deanna Teders, Stephanie Engel, Teddy Engel, Clarence Bullock

Coaches Blewett and Kueter present.

·         Welcome by President Matt Evans.  Matt noted that the website has been updated and there are many useful fundraising forms located there.  All booster club members need to remember to check the website for updates, especially during the season.

·         There were no minutes available from previous meeting.

·         Introductions and reports from Committee Chairs

o        Communications – Bejean Page, Secretary will keep a current directory on line with password – XXXXXXXX.  Communication will be by email.  Bejean will head up the Northern Lights Coupon booklet sale that will start in the early Fall.

o        Travel – Matt Evans, President and Varsity Coach Blewett.  Currently working on details for the Varsity tournament in Tempe.

o        Concessions – Jill Novy, Member At Large.  Would like to have 2 more volunteers to help run concessions.  New this year there will be a sign in sheet and an open/close inventory sheet for workers to keep updated.  At the beginning of the season each player’s family will be assigned 2 or 3 dates to work concessions, this will not be a fundraising item this year, it is considered part of being on the team and is mandatory.  You will be expected to find a replacement if you cannot fill your assigned dates.  The master schedule will be on the website.

o        Banquet – John Lorec, 2^nd Vice President is in charge of the dinners and the end of the year banquet again this year, he will put together a committee to work with.  Food will be assigned in groups the same as last year.

o        Finance – Andrea Lujan, Treasurer will be tracking the accounts. 

o        Fundraising – John Lorec, 2^nd Vice President – if you have any fundraising ideas please let him know.

·         Un-finished business (Old Business)

o        2009-2010 Close out – We need to close the books from last year so any receipts you have need to be turned in by the end of May.  Receipts for reimbursements of any kind this year will need to be submitted to the appropriate committee chair.  The committee chair will approve and submit to treasurer for payment.  There was $2600 left over in individual accounts from last year.  You may email Andrea anytime for the balance of your son’s fundraising account.  Thank you cards with movie tickets were given to last year’s executive board – Charlene McClean, Peggy Cossaboom, Carol Ann Weir and Krystal McGinnis.   

o        Memorial Day Yard Sale Fundraiser – Krystal & Mike McGinnis will host a garage sale at their home.  They will accept items starting the Monday prior and will send out an email with directions.  Money for items sold will go directly into your son’s fundraising account.

·         New Business

o        Budget Review/Vote – the proposed budget was passed out and reviewed by line item.  There was discussion about the tournament in Tempe, the banner/poster fundraising opportunities, a possible raffle and some clinics.  We will be charging $20 to join the booster club.  The referees are paid out of the gate fees.  Motion to pass the 10/11 budget by John Weir, 2^nd by John Lorec – Vote taken, MOTION to accept budget passed.

o        Fundraising Roadmap Review/Vote – Discussion centered around mandatory fundraising and the levels expected for each team member.    Also discussed the 501C3 rules for left over fundraising money in individual accounts.  Are we able to return the money?  Matt is going to look into the rules and bring the information to the next meeting.   There was no vote on this item.  Please note all fundraising letters are now available and posted on the website.

o        Other new business – Plan a free throw contest for before Christmas and also have some fall clinics.  Send any ideas you have for fundraising to Matt.

·         Adjourn – Mike McGinnis motion to adjourn, John Weir 2^nd.  Vote taken, MOTION passed to adjourn meeting.