2011

South Anchorage Boys Basketball Booster Club

 

AMENDED By-LAWS  

of   

SOUTH ANCHORAGE HIGH SCHOOL 

BOYS BASKETBALL BOOSTER CLUB 

 

An AlaskaNon-Profit Corporation 

 

ARTICLE I –ORGANIZATION 

 

  1. Name.  The name of this organization shall be the South Anchorage Boys Basketball Booster Club (known hereafter as SABBBC). 

 

  1. Purpose.  The purpose, at minimum, of the organization is to: 

 

  1. Support and encourage the athletic program and promote wholesome school spirit, good sportsmanship, and high ideals of character; 
  2. Promote projects to improve equipment, promote student recognition, and supplement travel funds; 
  3. Promote positive public relations with the coaching staff and community. 

 

 

ARTICLE II – MEMBERSHIP 

 

  1. Eligibility.  Any person who subscribes to the purposes and basic policies of the Corporation may become a Member of the Corporation.  Upon payment of annual dues a person is considered a Member in good standing for the Membership year.  A Membership year shall coincide with the fiscal year from May 1 to April 30.  Any Member in good standing may attend meetings of the Corporation’s Board of Directors, various committees, and Members, other than meetings in executive session. 

 

  1. Membership Dues.  The Board of Directors shall set Membership Dues from time to time as it deems appropriate, including Contribution Level Memberships to reflect the various donations the Corporations receives. 

 

  1. Advisory Function.  The General Membership may provide advice and counsel to the Board of Directors. For purposes of obtaining advice and counsel, the Board of Directors may (but shall not be required to) submit matters to a vote of Members.  Any vote of Members shall be an advisory vote only and shall not be binding on the Board of Directors. 

 

  1. Meetings.  At the beginning of the fiscal year, the Board of Directors shall designate a venue for season meetings.  Written notice of the meetings shall be provided to all Members within a reasonable time so as to encourage the attendance at the meeting of as many Members as possible.  Parliamentary procedure shall be observed in accordance with the rules of order except where they conflict with the By-Laws, and in such cases, the By-Laws shall govern. 

 

  1. The Board of Directors shall determine a meeting schedule of the General Membership based on the guidelines below: 

 

  1. The Spring Meeting shall be held shortly after the End-of-year Banquet but prior to May 1st.  This meeting shall conclude any business carried over from the previous fiscal year, elect new officers upon term, discuss the budget for the next fiscal year, and address any other business. 
  2. The Fall Meeting shall be held shortly after the first week of school, but no later than September 15th.  This meeting shall welcome new freshmen and transfer players, solicit key committee chairs such as concessions and banquets, and solicit advice from the members on the season’s travel plans, and address any other business. 
  3. The Season Tip-Off Meeting shall be held on the 1st Saturday after tryouts.  This meeting should welcome new team members and their families, solicit new members, distribute information on concessions schedules, and address any other business. 
  4. Regular Meetings of the Board of Directors shall occur from time to time as it deems necessary but the annual meeting will be held prior to the General Membership meetings at a time and place to be determined by the President. 
  5. Special Meetings of the Board of Directors may be called by the President or Head Varsity Coach with written or oral notice of at least 48 hours.  Such notice shall include the nature of the business and the reason a special meeting is necessary. 
  6. Dedicated Committees should meet or communicate effectively prior to the Board of Directors meeting in order to have the necessary information available to the Board of Directors. 
  7. Informal Action Without Meeting.  Any action that may be taken at a meeting of the Board of Directors may be conducted without a meeting if consented to in writing, stating the action to be taken and is signed by all the Directors entitled to vote and filed with the Secretary.  This consent has the same effect of the unanimous vote at a meeting of the Board of Directors. 
  8. Articles & Notice of Meetings.  The Corporation’s Articles of Incorporation may not be amended at a meeting of the Board of Directors unless notice of the proposed amendment is provided in written notice of the meeting and sent to each Director at least 10 days before the meeting.  Notice must state the time and place of the meeting and may delivered by mail or electronic means or verbally. 
  9. Conflict of Interest.  No Director shall participate in debate or vote on any issue in which the Director or any member of his or her immediate family has a direct financial interest. 

 

ARTICLE III – BOARD OF DIRECTORS 

 

  1. Authority and Responsibility.  The affairs of the Corporation shall be managed by the Board of Directors.  The Board of Directors shall have sole voting power over the affairs of the Corporation. 

 

  1. Number, Tenure and Qualifications.  The number of Directors, consisting of officers and Members-At-Large shall be determined by the Board of Directors.  Until modified by the affirmative vote of at least two-thirds of all members of the Board of Directors then in office, the number of Directors of the Corporation shall not be less than five or more than ten.  The number of Directors may be increased or decreased from time to time by the affirmative vote of at least two-thirds of all members of the Board of Directors then in office, but a decrease does not shorten the term of an incumbent Director.  Except as provided in paragraph E of this Article, each Director shall hold office for one year and, where applicable, until the effective date of the election of his or her successor.  Directors’ terms may be staggered.  There shall be no limit on the number of terms an individual may serve as a Director.  The Chair(s) of the Corporation shall also serve as Chair(s) of the Board of Directors. 

 

  1. Quorum.  A simple majority of the Directors in office shall be necessary to constitute a quorum to conduct business at a meeting of the Board of Directors.  Except as otherwise provided in the Corporation’s Articles of Incorporation or these Bylaws, the act of the majority of the Directors in attendance at a meeting of the Board of Directors at which a quorum is present is the act of the Board of Directors.   

 

  1. Responsibility.  The Board of Directors has the responsibility of administration of the SABBBC, which includes the following activities: 
    1. Reviewing Committee recommendations 
    2. Acting as liaison between school administration and membership-at-large 
    3. Reviewing the proposed budget 
    4. Monitoring the allocations of the existing budget 
    5. Performing other duties as designated by the General Membership 
    6. Reporting to the General Membership business conducted by the Board of Directors 

 

  1. Officers.   

 

  1. The President shall preside at all meetings of the SABBBC and of the Board of Directors and shall have general supervision over the affairs of the organization; subject to the direction and control of the Board of Directors and these By-Laws.  The President, with the Board of Directors, will formulate the annual budget and present it to the full body.  The President shall appoint all standing committees and chairpersons with the advice and consent of the Board of Directors and coaches of the SAHS Boys Basketball Team, and shall be an ex-officio member of all committees. 
  2. The First Vice-President shall perform all the duties of the President, should the President be absent and shall assist in carrying out the objectives of the organization. 
  3. The Second Vice-President shall be the Vice-President in charge of fundraising and shall oversee all club fundraising efforts. 
  4. The Secretary shall assist in carrying out the objectives of the organization.  The Secretary is responsible for recording and dispersing the minutes of the Board of Directors and the General Meetings, issue notices for all meetings, maintaining current records with the State of Alaska, and for maintaining e-mail and telephone lists. 
  5. The Treasurer shall assist in carrying out the objectives of the organization.  The Treasurer is responsible for collecting all monies of the organization and submitting balanced semi-annual reports to the Board of Directors and full membership.  The Board of Directors will designate banking procedures.  The Treasurer serves as the Chairperson of the Finance Committee, which includes responsibilities for administering the budget. 

 

  1. Vacancy. Any vacancy occurring on the Board of Directors, and any position to be filled to increase the number of Directors, shall be filled by a Member in good standing appointed by a majority of affirmative votes of the Board.  Any Director elected to fill a vacancy due to an unexpired term of a former Director shall serve the duration of the unexpired term.  Any Director elected to fill a vacancy due to an increase in the number of Directors shall serve until the next annual meeting of the Board of Directors.   

 

  1. Resignation.  Any Director may resign at any time by giving written notice of such resignation to the Board of Directors. 

 

  1. Removal of a Director.  Any member of the Board of Directors may be removed from the Board of Directors by an affirmative vote of two-thirds of the Board whenever, in its judgment, the best interest of the Corporation shall be served. 

 

 

ARTICLE IV – ADDITIONAL COMMITTEES 

 

  1. Dedicated standing committees exist to perform ongoing tasks necessary to the organization of the SABBBC. 
    1. The Travel Committee is co-chaired by the Head Varsity Coach and the President.  This committee shall provide assistance to the SAHS Boys Basketball Team by organizing travel logistics to include airfare, busses, and lodging for out of district travel as approved by the Principal.  This committee will assist the Finance Committee in establishing a budget to supplement travel funds when needed. 
    2. The Fundraising Committee shall be chaired by the Vice President in charge of fundraising who shall oversee all fundraising projects of the club.  The chair of the Finance Committee shall be an ex-officio member of the Fundraising Committee.  The Fundraising Committee will submit an annual plan for fundraising projects for the upcoming season at the Spring Meeting of the full membership. 
    3. The Finance Committee shall be chaired by the Treasurer and, with advice and counsel of the Board of Directors, shall formulate an annual budget for the Spring Meeting for its information.  This committee shall also oversee the expenditure of funds during the year to coordinate income and expenditures.  The Finance Committee shall also be responsible for the collection of revenues.  The Vice Presidents and Secretary shall be ex-officio members of the Finance Committee. 
    4. The Banquet Committee shall be responsible for all social functions of the organization.  The responsibilities of the committee include:  welcoming of new parents, coordinating all functions for the year to include the Welcome/Tip-Off Banquet, Senior Night, and the End-of-the-Year Banquet, as well as any team dinners or other socials the coaches desire during the season. 
    5. The Concessions Committee is responsible for coordination and operation of the concessions stand, and to keep the membership informed of concession stand operations.  The Committee will assign and schedule the Membership to shifts throughout the year in equitable amount to cover all desired concession openings. 
  2. The following will be Temporary Committees: 
    1. The Nominating Committee shall consist of the Board of Directors and shall be chaired by the current or outgoing President.  The committee will select candidate(s) for each office.  The proposed slate of officers shall be presented to the full membership at the Spring Meeting and elections will be held at that time.   
    2. The Rules Committee shall be appointed by the President to review the Corporation’s By-Laws when needed. 

 

  1. The coaches of the SAHS Boys Basketball Team shall be ex-officio members of all committees.  If any coach is absent, the Secretary will forward minutes of meetings to them for their information.   

 

 

ARTICLE V – DISSOLUTION 

 

A.     Disposition of Assets.  In the event of any dissolution, or other termination of this organization, all assets after payment of outstanding debts and other legal obligations, shall be paid to a non-profit organization within the meaning of Section C(3) of the Internal Revenue Code, or corresponding section of any future tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.  The organization(s) will be chosen by the Board of Directors. 

B.     Disposition of Charitable Gaming Proceeds.  Upon the dissolution of the South Anchorage Boys Basketball Booster Club, the disposition of net proceeds from charitable gaming conducted under AS 05.15 will go to a permittee, other than a multiple-beneficiary permittee. 

 

 

ARTICLE VI – MISCELLANEOUS 

 

  1. Board Approval.  Unless so authorized by the Board of Directors, no Director, officer, agent or employee shall have any power or authority to bind the Corporation by any contract or engagement. 
  2. Contracts, Deeds and Instruments.  Duly authorized contracts, deeds, and other instruments shall be executed by the Chair(s), attested to by the Secretary, unless the Board of Directors shall in a particular situation designate other persons to execute any such instrument. 
  3. Liability Insurance.  Liability insurance may be obtained in the amount and of the kind deemed necessary by the Board of Directors. 
  4. Fiscal Year.  The fiscal year of the Corporation shall be set by the Board of Directors. 
  5. Office.  The principal office of the Corporation shall be located at such place in the State of Alaska as the Board of Directors may designate.  The registered office of the Corporation required by the Alaska Nonprofit Corporation Act may be, but need not be, identical with the principal office. 
  6. Headings.  The headings that have been used throughout these Bylaws have been inserted for administrative convenience.  They may not be used to vary the meaning of the other words used in these Bylaws. 
  7. Application of Bylaws.  The determinations of the Board of Directors regarding the meaning of the words used in these Bylaws shall be conclusive and binding on all persons. 

 

ARTICLE VII – AMENDMENTS 

 

A.     Any proposed amendment(s) shall be introduced to the Board of Directors for consideration at either a regular meeting or a special meeting.  Upon two-thirds affirmative vote of all members of the Board of Directors, amended Bylaws supersede the original Bylaws of the Corporation and all amendments thereto. 

 

 

 

 

AMENDMENT NUMBER 1 

COMPREHENSIVE AMENDMENT 

TO ORIGINAL BYLAWS  

DATED NOVEMBER, 2004 

 

 

ADOPTED:  September 20, 2011 

 

 

These Bylaws, prepared by the Board of Directors of the SABBBC, have been reviewed, modified and concurred upon by a majority affirmative vote of the eligible members of the SABBBC.  The Board of Directors of the SABBBC concurs with the Amended Bylaws as indicated by our signatures attached to this document. 

 

 

 

               <<Signed>>                                                                    <<Signed>>        

Matt Evans, President                                                   John Lorec, Vice-President 

 

 

 

 

                   << Signed>>                                                            <<Signed>>          

Kate Matheson, Vice-President                                    Andrea Lujan, Treasurer 

 

 

 

 

                  <<Signed>>                    

Bejean Page, Secretary 

 

 

 

 

 

 

 

 

 

 

           

 

 

 

 

 

 

 

 



 



 The
Quotable Hoopster 
 
     

 



 

 
  


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